Job Title: Overseas Logistic Coordinator
Department: Procurement
Reports to: Director of Procurement
Location: Rocky River, OH / Hybrid
Job Summary:
The Overseas Logistics Coordinator is responsible for managing the end-to-end process of overseas
shipments of inventory—from supplier readiness to the receipt of such shipments at the distribution
centers. This role ensures timely, accurate and complete coordination of international freight activities,
system updates, supplier compliance documentation and cross-departmental communication to support
business operations efficiently.
Responsibilities
Shipment Planning & Coordination
• Review supplier ready lists to determine which items should be released for shipment
• Communicate shipment releases with suppliers and select appropriate freight brokers
• Review and approve freight broker quotes and provide required shipment details (e.g., Country
of Origin, HTS codes)
• Communicate regularly with suppliers regarding damaged shipments or discrepancies
• Coordinate insurance claims for international freight related issues
Documentation & System Processing
• Maintain the internal ready list on a real-time basis
• Update overseas purchase order lines with shipment information and adjust dates accordingly
• Process overseas shipments in the ERP system (i.e., Business Central)
• Maintain a lot of overseas shipments, with dates of processing and receipt; complete a
comprehensive update each week
• Ensure timely system updates, within 2 weeks of supplier upload to freight platform
• Work with third party service provide (i.e., Assent) on compliance related campaigns with
suppliers
• Respond to customer compliance-related product inquiries; perform independent research
when information is not readily available through Assent, ensuring accurate and timely
responses
Freight & System Integration Oversight
• Run system integrations manually and liaise with IT to resolve any integration issues
• Update the “Estimated Delivered in Full” dates for manually created overseas shipments at least
weekly
• Review and update the Freight Adder and Transit times in the system at least quarterly
Cross Departmental Collaboration
• Serve as the primary point of contact for Sales, Purchasing, Accounting and all other internal
departments regarding overseas shipment questions
• Support Purchasing and Accounting by reviewing Confidentiality Statements and evaluating
Bond/Cargo Insurance requirements
• Collaborate with internal expediting teams; provide updates and PO adjustments based on a
system generated Open Order Report
Expediting and De-Expediting
• Work with suppliers to prioritize and accelerate the production and shipment of critical or timesensitive parts
• Constantly review the Open Order Report; investigate and adjust overdue dates and convey
updates to all relevant parties
• Conversely, work with suppliers to delay or reschedule the production and shipment of items
that are no longer urgently needed, helping to manage inventory flow and capacity
• Communicate expedite or de-expedite requests to suppliers with new, preferred timelines
• Document revised expectations and update PO notes accordingly
Special Project Support
• Manage Seed Inspection processes (typically September–January)
• Perform additional duties or projects assigned by Management
Qualifications & Skills
• Three to five years of professional experience, preferably in international or overseas logistics,
freight coordination or supply chain operations
• Clear and confident communicator who recognizes the value of keeping all internal and external
stakeholders informed of shipment statuses and other updates
• Strong organizational and time management skills
• Detail-oriented with the ability to manage multiple shipments and timelines concurrently
• Ability to troubleshoot issues and work cross-functionally across departments
• Experience with ERP systems (preferably Business Central)
• Proficiency in Excel and shipment tracking/logistics tools
• Working knowledge of Incoterms and international shipping documentation
• Familiarity with international freight, HTS codes, COO documentation, and insurance claims
processes